Looking to increase the efficiency, stability and effectiveness of your Program Management Office? Yoku Solutions can help you ensure your PMO is better aligned to strategic objectives and more capable of achieving the desired return on investment.
Projects may not achieve expectations and return on investment for many reasons, but sometimes it is because your PMO lacks the maturity, effectiveness and capability to commission and direct complex and/or high risk projects. Yoku Solutions can help you to identify this and take action.
Do you have the right people and the required skill sets needed to deliver your current and future projects? Do your project managers within the PMO have a broad range of 'soft' skills in communication, conflict resolution, persuasion and facilitation to assist the change mechanism?
Does your PMO have a clear framework that allows you to align to changing organisational goals and direction? Do your project methodologies support the way the organisation works? Do you advocate PRINCE2 when a more Agile approach is required? Do you have a full suite of project templates available for your project teams? Are your governance structures effective?
Often inadequate technology lets the PMO down. Ironically the PMO may be responsible for delivery millions of dollars in ICT solutions, but does not have access itself to a basic suite of tools that can assist in greatly improving project success. Project Management software, collaboration hubs and a source of truth for project documents are essential.
PMOs are routinely perceived by key stakeholders to not be providing the outcomes required, leading to a disconnect between the PMO and project owners and sponsors. The reality is while the PMO is churning out regular reporting to stakeholders it is not fit for purpose. For senior managers "more is not better". What is required is concise, bottom-line reporting that supports effective decision making.
Many PMO's were set up years ago and practices and systems have not changed since. Successful PMO's embrace a culture of continuous improvement. Your PMO needs to have mechanisms in place to be constantly looking inwards and identifying ways to improve.
We will begin with assessing your PMO capabilities and skillsets against your programs of work and develop a skills gap analysis.
We will benchmark you procedures, processes, governance structures and project collateral against industry standards
We will work with your stakeholders to understand what project methodologies are suitable and the effectiveness of your touchpoints and delivery.
We will review existing technology tools against market leading solutions and identify improvement opportunities.
We will review your quality and improvement practices to identify gaps with best practice standards.
We will develop develop a remediation plan and timeline covering: